Workday Pro Procure to Pay Certification Practice Exam

These questions are part of the practice quiz. Start practicing

• When a ledger is in a close-in-progress state, what is its capability regarding items?
• What action is permitted with a journal that is currently "posted"?
• What is the first step to manually create a purchase order?
• Which feature in Workday helps in evaluating the impact of financial categories?
• What status does a supplier have to be in to submit changes?
• What is an example of a role-based security group?
• Which option describes the purpose of defining purchase order options?
• What item needs to be updated to ease data entry in an EIB?
• Which of the following is an example of an alternate item identifier?
• Which statement reflects the function of dimensions in journal entries?
• How do you define company procurement options?
• In what capacity are keywords or worktags important in Workday?
• What defines a company in Workday?
• What is the maximum number of custom worktags available in Workday?
• For what purpose are worktags used in Workday?
• How can you create and review requisitions?
• How many supplier categories can a supplier have in Workday?
• Which of the following is true regarding manual accounting journals?
• What happens if "Y" is not entered into the submit column during an EIB?
• In what ways can you create a receipt adjustment?
• Do supplier invoice work queue tags help improve AP efficiency?
• Which type of journals does Workday create automatically for operational transactions?
• How are requisition sourcing rules assessed?
• Which of the following is NOT one of the business processes that allow you to change supplier details?
• Which of the following is NOT a component of an EIB?
• True or False: Setting up requisition sourcing rules enables requisitions to automatically source to PO.
• Which of the following tasks allows for the duplication of custom reporting settings?
• What worktag can you use to track financial transactions and group individuals?
• Before managing an existing supplier, what status must it be in?
• What is the main goal of supplier monitoring in P2P processes?
• What tasks are used to create and edit purchase items in Workday?
• Which of the following best describes a supplier contract?
• Which of the following is NOT an example of requisition sourcing rule criteria?
• What functionality does a custom worktag provide?
• Before being able to create an invoice, receipt, or change order, what status must a PO be in?
• What type of security group is assigned to a position rather than an individual user?
• At what point are supplier invoices created in relation to the receipt approval?
• Once a ledger is set to closed, what happens to its ability to accept new items?
• Why is it necessary to issue a purchase order?
• True or False: The most common receiving scenario is to receive against a supplier contract.
• Which of the following tasks is NOT typically used in managing supplier invoice workflow?
• True or False: Related worktags cannot be configured to link to other business objects, such as cost center, customer, project.
• When financial transactions are entered, what accounting detail cannot be changed?
• What should be done if Company A requires location manager approval for supplier invoices over $500 but other companies are receiving notifications?
• True or False: You do not have to configure PO types for them to display in tasks and reports?
• What is the purpose of supplier invoice work queue tags?
• Which of the following describes a key benefit of utilizing spend categories in procurement?
• During year-end closing, commitment and obligation journals roll forward to which date?
• How can you find journals in Workday?
• To use an alternate item identifier on a purchase item, what must you do?
• What feature allows for a more efficient purchasing process when combining several requisitions?
• Before you begin creating and posting financial transactions, what is the first step needed regarding financial accounting details?
• What is WDSetup in the context of Workday?
• At what point in the process is the matching BP kicked off?
• What does the supplier business processes allow you to do?
• What is the first step in creating a supplier in Workday?
• Can item tags be customized for specific customer use cases?
• Are all machine learning features for supplier accounts automatically enabled?
• What does the 'Hold' task do in supplier invoice workflows?
• How do you allow or require worktags on customer transactions?
• What task is used to manually create supplier invoices in Workday?
• What is a necessary step when a specialist notices data inconsistencies in supplier invoices?
• What defines a catalog item?
• How do the criteria for sourcing rules progress?
• Which of the following is an example of a custom report task in Workday?
• For which journal status can you not perform any edits or cancellations?
• What do you need in order to issue a purchase order successfully?
• Which security group is relevant for approving journals in Workday?
• What is the task used to create a journal in Workday?
• How do you process purchase order acknowledgements?
• Which of the following actions can you take with a journal that is in "canceled" status?
• Which of the following is NOT a task you perform when creating a company in Workday?
• What task can a company use to enforce entering a cost center worktag for all manual journals?
• If a purchase order does not appear in the Supplier Backorder Work Area, which element is missing?
• What defines a Workday dimension?
• What is one major benefit of the supplier portal?
• If a journal is in "posted" status, what actions can be performed on it?
• What is NOT included in the steps for defining company procurement options?
• What field is required when creating a sales item?
• Which system mandates that a line of business be included on accounting journals when a specific cost center is selected?
• What report provides information on user permissions?
• Where can you find requisition sourcing options in Workday?
• In Maintain Assignable Roles, which field determines whose picture will display on the org chart?
• What role-based security group must be enabled to allow journal creation in Workday?
• Do purchase items represent a contractual agreement with a supplier?
• What is an important consideration when setting up supplier groups in Workday?
• How are invoices imported into Workday?
• If a specialist notices missing data on customer invoices with specific worktag combinations, what should they do?
• What does the configure optional rules task allow you to do?
• Which process allows monitoring of all revisions and history for supplier changes?
• What is a worktag?
• How can you edit a purchase order if it is in Issued status?
• What is the primary function of the Supplier Change Event business process?
• What is the purpose of requisition sourcing rules?
• What task is used to document why a PO is being closed?
• What role does location worktag play in an organization?
• True or False: Matching configuration relies on the configuration of all four matching attributes: match condition rules, match exception reasons, match rules, match rule sets.
• If the accounting period is not "open," what status will the journal show when creating a reversal journal?
• For a roll-forward process to be correct, the periods involved must be what status?
• What allows for error checking in the financial reporting process based on rules?
• Can purchase items be tied to multiple supplier or catalog items?
• How are business processes configured in Workday?
• What best describes operational transactions in Workday?
• What is one of the first steps in the period close process?
• What is the two-step process for manually sourcing requisitions?
• What is the ability to edit a journal dependent on?
• What condition must be met to close a procurement document?
• How can an invoice matching override be requested?
• What options are available for a journal that is currently in "in-progress" status?
• What is the role of account posting rules in operational journals?
• What must users fill in when creating a new company in Workday?
• How can a company ensure compliance on manual journal entries?
• What is the primary function of cost center hierarchies?
• Which fields are required when running the Mass Reopen Procurement documents task?
• Which option is NOT a type of company procurement option?
• What is the first step in every business process event?
• Four-way matching is typically used for what type of purchases?
• Which of the following is NOT a status of a journal in Workday?
• What does the term "created status" refer to in the context of Workday journals?
• Is the Supplier Invoice Work Area designed for tracking and managing supplier invoices in one place?
• What are Workday Standard Reports primarily used for?
• True or False: Supplier invoices can be managed after the invoice has been submitted.
• What is automatically created by Workday for operational transactions?
• What is the significance of posting rules in Workday?
• Which of the following can be defined using requisition sourcing rules?
• How do you create a reorganization in Workday?
• What should be the total amount once all roll-forwards are complete?
• Which task would you use to cancel a supplier invoice?
• When creating a supplier invoice, how does Workday manage payment terms?
• What are the three guidelines for using custom orgs versus custom worktags?
• What is a common use of worktags in financial systems?
• What does two-way matching involve?
• What is the function of a Workday value?
• What is the purpose of a Location Customer Account Number (LCAN)?
• Are requisition sourcing rules limited to just one approach?
• What is the primary function of the 'Enrich' task in supplier invoice management?
• True or False: Suppliers can only have one supplier contract associated with them to be able to use the supplier portal.
• What tool allows views of security grant access to specified items?
• What is the significance of a reorganization event?
• Which of the following is a valid step in the EIB upload process?
• To ensure accurate data entry for manual journals, a company can maintain exceptions by using which task?
• What are supplier groups used for in procure to pay processes?
• Which aspect of procurement can be considered in shipping and billing defaults?
• Which task do you use to configure Procure to Pay at the tenant level?
• Company, Cost Center, Hierarchy are part of which org type?
• What is the first step in creating an EIB?
• Which role is primarily involved in configuring procurement-related worktags?
• In order to add an alternate item identifier to a purchase item, where must the identifier type be added first?
• Which user role might perform administrative tasks in Workday?
• Cost centers in a legacy system are primarily used for what?
• True or False: You can fully receive goods at header level or by line.
• What type of information is commonly included in the Supplier Connection?
• Which method is used to copy a custom report?
• What advantage does deploying contractual spend provide?
• What is the primary purpose of three-way matching in procurement processes?
• What is an example of a procurement conditional rule?
• What happens to an operational journal if a customer invoice does not return a ledger account from the account posting rules?
• What is the function of requisition sourcing rules?
• What is a key action taken in the Buyer Hub for purchase orders?
• What needs to be established for transactions when the same bank account is used for different transaction types?
• What does the action summary for the security group report allow you to do?
• What is one benefit of using report writer related actions?
• What are purchase items in the context of procurement?
• What must be selected to create a reversal journal?
• Which field indicates if a role is primarily leading?
• What is the purpose of tracking financial transactions using worktags?
• Which task would you use to revise a supplier invoice after submission?
• How is the Authorized User related to the Supplier Request?
• What is a potential outcome of analyzing the segregation of duties report?
• When issuing a return, what field is required?
• How does Workday differentiate between dimensions and values?
• True or False: When creating a new standalone company, this company will use all org-specific definitions.
• Why is it important for suppliers to maintain their own data in the portal?
• What do procurement conditional rules help to achieve?
• What is the method for editing a purchase order without creating a change order?
• Which of the following is NOT a type of spend category usage?
• What happens after the issuance of a purchase order?
• What is the first step in the purchasing process order?
• What task should be used to manage the requirement of having a location worktag on supplier invoices for a specific company?
• Which feature assists in the processing of supplier invoices as they are received?
• In Workday, what does the Item Master represent?
• What is the significance of the Supplier Invoice workbench in accounts payable?
• In Workday, which type of configuration is crucial for optimal procurement processing?
• What must be done to ensure only Company A sends notifications for approval of invoices over $500?
• What must be included with a unique report name when creating a custom report?
• Which type of security group performs administrative or setup tasks and is assigned directly to users?
• What validation process can ensure specific conditions are triggered for critical approvals?
• What action is crucial to initiate in a new business process?
• What is a supplier item?
• True or False: Once org hierarchies are configured, they cannot be changed.
• What do security policies consist of in Workday?
• Why is it important that both periods involved in the roll-forward process are open?
• What creates or edits critical errors and warning messages for transactions in Workday?
• In which scenario would conditional rules for bank routing be critical?
• True or False: Spend categories are required on all procurement items you track (PO/Invoice).
• What do supplier connections in Workday typically consist of?
• When managing supplier invoices, which task allows for correcting an invoice already submitted?
• What must be configured for tenant deployment?
• True or False: Supplier contract type options determine what capabilities are available from a contract and the fields that are needed to create it.
• Which of the following elements is considered when classifying suppliers?
• What is a custom validation in Workday?
• What are worktags used for in Workday?
• What is necessary for a user to create a supplier in Workday?
• What are the three primary benefits associated with dashboards?
• What can assist in identifying a preferred supplier when consolidating requisitions?
• Who has the authority to approve journals in Workday?
• What should be created when a new legal entity needs to be set up after an acquisition?
• True or False: Creating a change order is the only way to make changes to a PO.
• Which of the following is not an accounting journal status?
• Which statement is true regarding supplier contracts?
• What is one of the outcomes of analyzing spend in supplier contracts?
• For ad-hoc services, how should a supplier invoice be created?
• What is the primary purpose of custom validations?
• Which feature is essential to control the workflow for various transaction types in a financial system?
• Which security role is used to create and maintain supplier invoices?
• What is an alternate item identifier?
• What is the primary benefit of consolidating requisitions?
• What is the purpose of the segregation of duties - potential conflicts report?
• Which of the following is not part of maintaining Company Accounting Details?
• During period close events, what is created to manage the closing processes?
• Which statement is true about company-specific definitions?
• What is the maximum number of supplier groups a supplier can be associated?
• In Workday, which component is essential for financial tracking?
• What is required to access the supplier portal?
• When can a procurement document be effectively closed?
• Ad hoc payments are best described as?
• If a journal is in "created" status, which of the following actions can be taken?
• What do work queue tags help identify in the context of supplier invoices?
• How can you create a custom validation in Workday?
• Which item type is specifically designed for assigning sourcing priorities?
• What is the purpose of the Supplier Event business process?
• What type of user access is generally required to manage supplier invoices in Workday?
• Who is responsible for each step during the period close process?
• What functionality allows you to review spend transactions of a supplier contract?
• Match exception overrides are always used to allow invoices in match exception to pay.
• What characterizes an accounting journal in Workday?
• Which action is not typically involved in the report copying process?
• If a journal is in unposted status, which of the following actions can be taken?
• What do purchase items represent in the procurement process?
• What purpose do commodity codes serve in procurement?
• Are all supplier contracts required for purchasing?
• Can you automatically close PO by using the mass close Procurement documents task?
• Can all contract fields be integrated with Workday Supplier Services (WSS)?
• What defines a 1099 Supplier?
• Which org type in Workday represents a legal entity?
• What is a domain in the context of Workday?
• How can reports be efficiently duplicated in Workday?
• Which framework does Workday use to implement invoice matching before settlement?
• What does the view security for securable item report allow you to see?
• What role does a supplier contract play in procurement?
• What is a business process in Workday?
• What purpose do dashboards serve in Workday?
• What is a supplier request in Workday?
• What can companies created in Workday record?
• When setting up sourcing priorities for an item, what type of item should you create?
• What role does compliance reviews play within supplier business processes?
• What action could require locations and cost centers to be included on all customer invoices?
• What describes a custom worktag?
• What is the purpose of assigning a company to a company hierarchy?
• How do you add and configure a bank account for settlement runs in Workday?
• What is an essential report for managing user privileges in Workday?
• What does a business process definition do?
• What key function does a revenue category serve in Workday?
• When creating a sales item, which aspect must be defined to ensure proper categorization?
• What defines purchase order acknowledgements from suppliers?